7. Board Meetings - Cooperatives

Board meetings must be held at least once every 3 months using any technology agreed by the Board.

General meetings must have 14 days' notice and that time frame is required for the Annual General Meeting (AGM) or a Special General Meeting (SGM). If a special resolution is to be considered, 21 days’ notice is required.

The quorum for a SGM or AGM is as specified in the co-operative’s rules.

The minutes must be entered in the minute books within 28 days of the meeting and signed within a reasonable time by the chairperson of the meeting or chairperson of the following meeting.

An Annual General Meeting (AGM) for a co-operative must be held within 18 months of registration. Subsequent AGMs must be held at least once in each calendar year and within 5 months after the end of the co-operative’s financial year as set out in the co-operative’s rules.