M1: Learner Manual
17. Planning a Meeting
17.2. Circulate Background Papers
Board members gain a great deal of information about the decisions they need to make through the papers they receive prior to a Board meeting. Papers cover a variety of functions, from providing general information to outlining a call for action, and the level of detail presented will vary depending on the complexity of the issue and the organisation.
The information contained in Board papers should be consistent, coherent and complete. Board papers are part of the official records of the organisation and a complete set must be retained in accordance with legal and organisational document retention requirements.[1]