M1: Learner Manual

13. Frequency of Meetings

Co-operatives 

Board meetings for co-operatives must be held at least once every 3 months using any technology agreed by the Board.  

Fourteen (14) days’ notice is required for the AGM or a special general meeting (SGM). If a special resolution is to be considered 21 days’ notice is required. The quorum (i.e. the number of members who must be present) for a SGM or AGM is as specified in the co-operative’s rules. 

A co-operative must hold its first AGM within 18 months of registration. Subsequent AGMs must be held at least once in each calendar year and within 5 months after the end of the co-operative’s financial year as set out in the co-operative’s rules.^[1]

Companies  

The Corporations Act and the ASX Listing Rules do not prescribe a minimum number of Board meetings to be held by private or public companies per year. However, it is common for a company’s constitution or shareholders’ agreement to specify a minimum number of annual Board meetings.^[2]

Incorporated Associations  

In NSW, committee meetings must be held in accordance with the incorporated association’s rules. 

The rules may specify that the committee must meet a certain number of times per year or that they can hold additional (special) meetings as required.

For example, if your incorporated association has adopted the model rules, your committee will need to meet at least three times in a 12-month period, and may also hold special committee meetings and urgent committee meetings where required.

The legal requirements for frequency of meetings varies depending on the relevant law in each state.^[3]